Audit Committee

/Audit Committee
Audit Committee 2015-02-24T00:00:19+00:00
1.      The Audit Committee shall be composed of three members, appointed by the President and approved by the Board of Directors as directed in Article VII, Section 2-G, of the MCRA Bylaws. The Chair of the Committee shall be a past Treasurer of the Association.

2.      At the direction of the Board, or upon such time as a change in the Accountant shall occur, the committee shall obtain and recommend to the Board the employment of a Certified Public Accountant to audit the financial records of the Association.

3.      The Committee shall publish any report of audit or review performed in Progress.

4.      The Chair shall submit a summary of proposed expenditures to the Board of Directors by the end of December of the current fiscal period if the amount budgeted for the committee exceeds $100. It shall not be assumed that the total amount allocated for this committee must be expended without reason or purpose.

5.      If necessary expenses should exceed the amount budgeted for the committee, the Chair shall request approval from the President or the Board for any additional funds.

6.      If applicable, the Chair shall include a breakdown of revenues received and/or expenses incurred, detailing how and when monies were received or expended in the annual committee report.

BUDGET & FINANCE COMMITTEE
1.      The Budget & Finance Committee shall be appointed by the President-Elect, with the approval of the President.

2.      The Committee serves at the direction of and reports to the President and Board of Directors.

3.      The President-Elect, the Vice President/Fund-Raising Chair, Treasurer, and at least one member who is not an officer on the board shall be members of the Budget & Finance Committee. The Chair shall be a committee member who is not an officer of the board.

4.      The Committee shall compile a proposed budget for the following fiscal period and submit same to the President for distribution to the Board of Directors for review prior to the summer board meeting, at which time the proposed budget shall be placed on the meeting agenda for the summer board meeting for finalization and/or approval.

5.      The Chair shall submit a summary of proposed expenditures to the President by the end of December of the current fiscal period if the amount budgeted for the committee exceeds $100. It shall not be assumed that the total amount allocated for this committee must be expended without reason or purpose.

6.      If necessary expenses should exceed the amount budgeted for the committee, the Chair shall request approval from the President or the Board for any additional funds.

7.      If applicable, the Chair shall include a breakdown of revenues acquired and/or expenses incurred, detailing how and when monies were received or expended in the annual committee report.

BUDGET COMMITTEE
ADOPTED RULE
JANUARY 29, 1994
          The Budget Committee Chair addressed the Board and presented the Budget Committee’s recommendations that the Association set aside $10,000 for a war chest on or before July 1, 1994, into a CD, or into an interest bearing account, and thereafter ten percent of all membership dues collected as of June 15, 1995, and each year on June 15th thereafter be added to the account, with this plan to be reviewed at the end of five years. The Budget Committee also recommended that the Association set aside $2,000 to be deposited into a PAC fund, and that further contributions be made on an individual voluntary basis. This method of contribution to be reevaluated in one year from date of institution. The third recommendation concerned a dues increase, $70 for active and associate members, and $35 for general members and students, effective January 1, 1995, to be presented for discussion at the annual business meeting. Discussion followed.
MOTION: DUNN- Per the recommendations of the Budget Committee, I make a motion that the Association set aside $10,000 on or before July 1, 1994, into a CD, or interest bearing account, to be designated as an operating reserve fund, and thereafter, ten percent of all membership dues collected as of June 15, 1995, and each year on June 15th thereafter be added to the account with this plan to be reviewed at the end of five years. MOTION CARRIED.
ADOPTED RULE REVISION
JANUARY 19, 2002
          The Budget Committee made the recommendations that the Association revise the policy implemented January 29, 1994, in the following manner: That ten percent of all dues collected as of June 15 continue to be deposited into an interest bearing account or certificate of deposit, with this policy to continue until two consecutive Boards of Directors of the Missouri Court Reporters Association vote to discontinue the policy. Discussion followed.
MOTION/CARLSON: I move we adopt the recommendations of the Budget & Finance Committee that ten percent of all dues collected as of June 15 of each year be deposited into an interest bearing account or certificate of deposit and that this policy continue until two consecutive Boards of Directors of the Missouri Court Reporters Association vote to discontinue the policy. MOTION CARRIED.
BYLAWS COMMITTEE
1.         The Bylaws Committee shall be appointed by the President.

2.         The Committee serves at the direction of and reports to the President and Board of Directors.

3.         The Committee shall be composed of three members, one of whom is a past President.

4.         The Committee’s duties are to review the bylaws and the policies and procedures and make recommendations to the Board of Directors and the membership for proposed changes.

5.         A member of the committee shall present proposed bylaws changes to the membership at the Annual Business Meeting.

6.         The Committee shall maintain the Policies and Procedures Manual, review all proposed amendments and/or revisions to the manual, and submit its recommendations regarding any modification to the Board for approval.

7.         Upon approval of any modification to the Policies and Procedures Manual by the Board, the Committee shall edit the manual to include such amendments and/or revisions and shall forward the finalized version to the President-Elect for distribution to members of the Board as outlined in Item 6 under Duties of the President-Elect.

8.         The Chair shall submit a summary of proposed expenditures to the President by the end of December of the current fiscal period if the amount budgeted for the committee exceeds $100. It shall not be assumed that the total amount allocated for this committee must be expended without reason or purpose.

9.         If necessary expenses should exceed the amount budgeted for the committee, the Chair shall request approval from the President or the Board for any additional funds.

10.         If applicable, the Chair shall include a breakdown of revenues acquired and/or expenses incurred, detailing how and when monies were received or expended in the annual committee report.

CHIEF EXAMINERS
1.         Chief Examiners are appointed by the President, subject to approval by NCRA.

2.         Chief Examiners are encouraged to obtain assistance from members in grading exam papers because NCRA reimburses MCRA a set amount for returning graded papers.

3.         Chief Examiners shall be responsible for obtaining test sites and for coordinating activities at the sites and following all NCRA published guidelines.

4.         Chief Examiners shall inform the Editor-in-Chief and the Web Administrator of any successful test applicants for publication in Progress and on the Association’s website, as well as upcoming testing information.

CONTINUING EDUCATION CHAIR
1.         The Continuing Education Chair shall be appointed by the President.

2.         The Chair serves in conjunction with the Convention Committee and Mid-Year Committee and reports to the President and Board of Directors.

3.         In the event the Association employs an Events Planner, the following shall apply:

a.          the Planner shall, in consultation with the Chair, be responsible for obtaining seminar speakers, presenters or leaders,          and coordinating audio/visual aids required for presentation of seminars, and
b.         the Chair shall act as a consultant to the Events Planner.

4.         The Chair shall follow procedures set out by NCRA and NVRA for obtaining approval of seminars for continuing education points.

5.         The Chair shall publish a list of NCRA and NVRA approved continuing education points in Progress prior to the Convention and shall replicate same for placement in the Convention packets.

6.         The Chair shall maintain a record of the continuing education points of the Association members and send evidence of continuing education points to NCRA and NVRA upon completion of seminars.

7.         The Chair shall be responsible for recruiting volunteers for punching CE cards following seminars and providing instruction on the manner in which to proceed to insure seminar points and other information are reflected accurately for corresponding seminars, i.e., the numbers punched on the cards must correspond with the seminars sequentially.

CONVENTION COMMITTEE
1.         The Convention Committee is composed of the Regional Vice President(s) of the hosting region(s), who shall be designated as the Chair(s), a member of the hosting region (who shall be appointed by the President), the President-Elect, and the Immediate Past President.

2.         The Committee serves at the direction of and reports to the President and Board of Directors.

3.         The Committee shall work with the Events Planner, if applicable, in the development and preparation of the Convention.

4.         In the event the Association does not employ an Events Planner, the Chair shall be responsible for obtaining seminar speakers, presenters or leaders, and coordinating audio/visual aids required for presentation of seminars.

5.         The Chair should maintain a list of Convention registrants and report the attendance numbers to the membership at the Annual Business Meeting.

6.         The Chair should inform the President of any “special guests” who may be present at the Convention so the guests can be recognized.

7.         The Chair should come prepared to the Board meeting that precedes the Convention with a report detailing costs, anticipated revenues, speakers and topics, and any other special circumstances.

8.         If necessary expenses should exceed the amount budgeted for the committee, the Chair shall request approval from the President or the Board for any additional funds.

9.         The Chair shall submit pertinent Convention information to the Editor-in-Chief for publication in Progress.

10.         The Committee shall follow the guidelines in the “Convention Planning Manual.”